Purchase Order Terms & Conditions

Right of Entry

Regulatory agencies, Gables customers, and Gables Engineering are afforded the right of entry at the supplier’s premises for surveillance or investigation in order to verify the quality of work, records and conformance of purchased product to specified requirements.  Such verification by Gables will not be used as evidence of effective quality control by the supplier.  Gables still assumes responsibility and the right of rejection for all procured products.  Gables customers also retain the right of rejection in cases where product or quality control methods have been verified at the source.

Identification of Limited Shelf Life Material

Supplier identifies each item, package, or container of limited shelf life material with its cure or manufacture date, expiration date, and special storage and handling conditions in addition to the standard identification requirements and Certificate of Conformance

Certificate of Conformance

Each shipment must be accompanied by a Certificate of Conformance stating that all specified requirements have been met unless exempted on purchase order.  The certificate identifies the purchase order number; part number, part quantity, and where required, lot number.

Notification

The supplier is required to immediately notify Gables Engineering Purchasing when it is indicated that nonconforming products have been supplied and/or of any changes that may have occurred in definition and approval of their processing.

Packing and Shipping

All goods shall be handled, stored and packaged in a manner that prevents damage or deterioration.  Goods must also be packaged to secure lowest transportation rates and comply with carrier tariffs.  ESD protective packaging must be used for electrostatic sensitive components per DOD-HDBK-263 for Static Dissipative Protective Materials. No charges will be paid by Gables Engineering, Inc., for preparation, packaging, crating, or cartage unless separately stated in the order.

Shipment and Delivery

Shipments or deliveries (as specified in the order) shall be strictly in accordance with the quantities and schedule specified in the Purchase Order.  If at any time it appears Seller will not meet such schedule, Seller will promptly notify Gables Engineering, Inc. of reasons for and estimated duration of the delay and, if requested by Gables Engineering, Inc., cancel the balance of the Purchase Order at no further obligation of Gables Engineering Inc.

Invoice and Payment

A separate invoice shall be issued for each shipment.  Unless otherwise specified in the Purchase Order, no invoice shall be issued prior to shipment of goods and no payment will be made prior to receipt of goods or date of receipt of correct invoice.  Payment due dates, including discount periods, will be computed from date of invoice or date of correct invoice.

Warranties

Seller warrants that all goods delivered under a Purchase Order will conform to the requirements of the Purchase Order (including all applicable descriptions, specifications, and drawings), will be free from defects in material and workmanship and will, to the extent not manufactured pursuant to detailed designs furnished by Gables Engineering, Inc., be free from defects in design and fit for the intended purposes.  Any inspection or acceptance of the goods by Gables Engineering, Inc. shall not be deemed to alter or affect the obligations of Seller or the rights of Gables Engineering, Inc. and its customers under the foregoing warranties.

Inspection

All goods are subject to final inspection and acceptance by Gables Engineering, Inc. at destination notwithstanding any payment or prior inspection at source.

Rejection

Gables Engineering, Inc. shall notify Seller if any goods delivered hereunder are rejected and, at Gables Engineering, Inc.’s election and Seller’s risk and expenses, such goods shall be held by Buyer or returned to Seller.  No replacement or correction of nonconforming goods shall be made by Seller unless agreed to in writing by Gables Engineering, Inc.

Changes

Gables Engineering, Inc.’s Material Representative may at any time, make changes within the general scope of the Purchase Order, any one or more of the following:

I.                   Drawings, designs, or specification.

II.                 Method of shipment or packing.

III.              Place of inspection, delivery or acceptance

IV.               Reasonable increases in quantities.

V.                 Reasonable changes in delivery schedules.

Seller shall proceed immediately to perform the Purchase Order as changed.  If any such change causes an increase or decrease in the cost of or in the time required for the performance of any part of the work under the Purchase Order, whether changed or not changed by any such order, and equitable adjustment shall be made in the purchase price or delivery schedule, or both, and the Purchase Order shall be modified in writing accordingly.

Assignment

No assignment of any rights, including rights to moneys due or to become due, or delegations of any duties under a Purchase Order shall be binding upon Gables Engineering, Inc, until its written consent thereto has been obtained.

Termination/Cancellation

By written notice to Seller, Gables Engineering, Inc. may cancel the whole or any part of a Purchase Order in the event of suspension of Seller’s business, insolvency of Seller, institution of bankruptcy, reorganization, arrangement or liquidation proceedings by or against Seller, appointment of a trustee or receiver for Seller’s property or business, or any assignment by Seller for the benefit of creditors.

Special Requirements

Engineering and/or Quality will notify Purchasing of any special quality requirements, or describe these special requirements in Gables’ drawings and/or specifications. Where applicable, Purchasing will flow these requirements to the customer as purchase order line items.  These requirements may include but are not limited to the following:

      1.  Quality Standard

The title, number, and issue of the quality system standard as applied.

      2.  Acceptance Requirements

Design, test, examination, inspection and customer acceptance     requirements and any related instructions and requirements.

      3.  Test Specimens

Requirements for test specimens (product method, number, storage conditions, etc.) are for design approval, inspection, investigation or auditing.

      4.  Key Characteristics

Key characteristics that the supplier will monitor using statistical process control (SPC).  Key characteristics must be demonstrated to be in statistical control with a process capability (Cpk) > 1.33.

      5.  Product Verification at the Subcontractor’s Premises

Where Gables proposes to verify purchased product at the subcontractor’s premises, the verification arrangements and the method of product release are specified in the purchasing documents.

Equal Employment Opportunity

Seller is on notice that Buyer may utilize the goods specified in this order in the transaction of business with the U.S. Government. Seller is therefore deemed to have assumed the obligation of compliance with Executive Order 11246. This order is subject to the requirements of the Equal Employment Opportunity clause as set forth in 41 CFR 60-1.4(a), 41 CFR 60-300.5, 41 CFR 60-250.5, 41 CFR 60-741.5, and 29CFR Part 471, Appendix A to Subpart A said clauses being herewith incorporated into this order by reference.